For Food Distributors

Inventory Visibility Software for Reps, Office and Warehouse.

VoiceOrder Solutions is inventory visibility software for your distribution business. Your restaurant customers speak orders into their VOS app, and every order they place adjusts the stock view, so everyone on your team quotes from one current number. Their catalog changes whenever your stock does.
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See how it works
VoiceOrder app ordering screen
24/7

app ordering, with overnight orders already in your stock view

20-30 Min

saved on each order that skips the phone

24-48 Hrs

to launch, for most distributors

Sound Familiar?

Everyone is working from a different stock number.

The stock count exists. The problem is who can actually see it, and how old it is by the time they do. Here's what that looks like in a real week:
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"Let me check with the warehouse and call you back"

A customer asks your rep if an item is in. The rep phones the warehouse, waits while someone walks the aisle, then calls the customer back. By then the answer may have changed.
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"The stock list went out this morning"

Someone exports a stock list first thing and sends it to the reps. By noon, orders have eaten into it, and the reps are still quoting from the morning copy.
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"They ordered it, and we didn't have it"

Your customer ordered from an old list, so the order included a product that was already gone. They found out when the driver unloaded, and your rep had to sort out a substitute.
One Stock Picture, Shared

Inventory visibility software for your team, with customer catalogs that keep up

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Live, Not Nightly

Real-time inventory visibility software, tied to every order from the app.

Orders change your stock all day, so the picture in front of your team has to keep up. VOS keeps its stock view in step with order activity. The office, the reps and the warehouse read the same number at the same time. Nobody has to email out stock numbers or pass a copy around.
The number shifts one order at a time
No stale morning export to work from
Reps quote from the number the warehouse sees
Fewer promises your warehouse can't keep
See how on-hand stock gets tracked
Every Item, Not Just Staples

Every SKU in view, slow movers included.

A view that only covers your top sellers still leaves your reps guessing. VOS is software for comprehensive inventory visibility: it shows stock for every product you carry, so an odd request gets the same quick answer as the cases you ship every day.
Every SKU you carry, not a top-sellers list
Specialty and seasonal items are just as easy to check
Stock status for every catalog item in your team's view
Reps can answer a stock question without a trip to the back
See how every account's catalog stays current
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Out To Your Customers

A customer catalog that moves with your stock.

In the app, each account has a guide built from the items it usually buys. When you run out of something or restock it, the guide is updated to match. Fewer customers learn about a short from your driver.
Customer catalogs shift as levels move
Fewer items swapped out after the order is placed
Less back-and-forth with accounts over missing items
Each account sees its own items at your prices
See where shorts and substitutions cost margin
No Rip And Replace

Works alongside the systems you already run.

You do not have to tear anything out to get visibility. VOS is an inventory visibility platform that sits next to the ERP or distribution system you use now, and it is API-ready. The demo walks through how the stock numbers you keep today reach VOS.
Your back-office routine and warehouse process stay as they are
Adds to what your platform already does
Keep your accounting tool, too
The system you run today stays your stock record
Order taking that fits your formats
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Also Built In

What keeps your team and your accounts in step.

Some of this lives in your admin platform, and some in the app your customers use.
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Voice Ordering

Your customers talk, and the app writes the order down for them.
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Confirmation Before Sending

Customers look over each order and confirm it before it goes to your team.
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Admin Platform

Edit order guides, add or change accounts and check order history from one screen.
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A Record for Every Order

Orders from the app get their own number and a time stamp, so it is clear who ordered and when.
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Push Alerts and Texts

Order confirmations and promos land on customers' phones as texts or push messages.
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iPhone and Android Apps

Your catalog lives on the phone your customers already carry in the kitchen.
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Orders Save Automatically

If a customer gets pulled away partway through, the app saves it so they can pick up where they left off.
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24/7 Access

Orders placed before prep or after close still come through. The app does not keep office hours.
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Less Time per Order

A typical order goes 20-30 minutes faster than a call, which gives your reps time to sell.

See one stock picture, from rep to warehouse

In a 20-minute demo, see how the shared stock view works and how account catalogs keep up as stock moves.
Book a Free Demo
Simple Setup

Three steps to a shared stock number

No IT project and no new back office. Once you're set up, your whole team reads stock from the same place.
1

Start with your customer guides

Send over the current guide for every account. We load each one into the admin platform with your SKUs and pricing.
2

Your customers get the app

We set up each account. Customers download the app, and most start ordering that same day.
3

Stock and catalog stay current

Your stock figures connect to VOS while your current system stays in place (the demo shows how). Then orders sent from the app move your stock numbers, and the catalog stays in step.

"I used to spend hours every week ordering food. Now it's simple, super easy, and I have free time to spend on other aspects of my restaurant."

Tony Luna | Owner-Chef, Prairie Moon
Delivery Formats

Orders go out in the formats distributors already use

Each order leaves VOS as an email with a PDF, Excel or Word file, an EDI or API feed, or a QuickBooks entry. No one has to switch software to receive it.
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Email

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PDF, Excel, Word

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QuickBooks

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EDI

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API Direct

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iOS App

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Android App

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Web Admin

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Distributor Platforms

Why VoiceOrder Solutions

Visibility your reps can reach.
Not a report nobody opens.

Plenty of systems hold stock data. Good inventory visibility software answers a simpler question: can your rep see it mid-call, and does the catalog in the app keep pace? Here is the side-by-side.

Feature

VoiceOrder Solutions

ERP / Back-Office System

Shared Spreadsheet

Stock updates tied to order activity
Varies
Customer catalogs follow stock changes
Varies
No stock sheet to send out
Varies
Shared, but updated by hand
Connects to other systems by API
Voice ordering app for your customers
Designed for food wholesale
Varies
Customer-specific order guides, easy to update
Varies
Manual
No system replacement needed
Reps check stock without calling the warehouse
Varies
Varies
Setup time
24-48 hours for most
Months
None needed
Book a Free Demo
FAQ

Stock visibility questions, answered

Do I have to switch systems to get stock visibility?
No. VOS runs beside what you have. Your team still gets orders as email attachments, EDI or API feeds, or QuickBooks entries, and your office staff carry on as they do today.
What is inventory visibility software, and how is it different from tracking?
It puts current stock in front of everyone who needs it. Tracking tells you what is on hand. Visibility is about who can see it while it is still fresh: your sales team, your office and your warehouse. VOS gets that number to the people who sell and ship, and keeps your customers' catalog matched to it.
Do you offer warehouse inventory visibility software solutions?
Not in the warehouse management sense. VOS is not a WMS. It does not manage bins or pick routes, read barcodes or RFID tags, run cycle counts, or follow stock in transit between sites. What it does is keep stock in view for your team as orders change it, across the whole catalog. To run the warehouse floor, keep your WMS: VOS can run next to it.
Is VOS an ERP add-on for inventory visibility?
Not as a module inside your ERP. A search for ERP add-ons inventory visibility control software usually turns up tools built into one ERP. VOS is a separate ordering app plus a stock view, and it can connect to ERPs and distribution platforms through its API.
Will customers still order items I have run out of?
Less often. The catalog on their phones is updated when your stock goes up or down, so fewer orders ask for product you cannot ship and fewer lines need a swap before the truck goes out.
Can my sales reps and my warehouse work from the same numbers?
Yes. That is the job of inventory visibility software. VOS keeps one up-to-date stock picture tied to the orders coming in, so the people selling and the people shipping are not working from different copies. When a rep says an item is in, your warehouse is looking at the same figure.
Where does VOS get our stock numbers?
From the inventory system in place today. VOS works alongside it rather than replacing it, and we walk through how those figures connect on a demo. Once they're connected, app orders move the numbers and customer catalogs keep pace.
How long until we are live?
Most distributors are set up within 24 to 48 hours, with no IT project to manage. We create each account and load its order guide, and your customers can usually order through the app on day one.

Ready for a stock number your reps and office both trust?

One short call is enough to see whether VOS suits a distribution business your size.
Book a Free Demo