Inventory Control Software for Food Service

Inventory Control Software That Protects Your Margin.

VoiceOrder Solutions is inventory control software built around the number that actually matters in a kitchen: food cost. Stop over-ordering what you already have, catch what never came off the truck, and see your spend while the month is still running.
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See how it works
VoiceOrder app ordering screen
Less

bought twice because nobody checked the shelf

Every

order priced and recorded as you place it

Mid-month

spend visibility, not a surprise at close

Sound Familiar?

Your food cost went up and nobody can say why.

It's rarely one big leak. It's a dozen small ones nobody can see until the month closes and the number is already bad. Here's where it goes:
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"We bought it twice"

Nobody checked the walk-in first, so you ordered a case you already had. It sat, it turned, and you paid for it twice over.
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"We paid for what never arrived"

Two cases short, signed for in the rush of a delivery, invoiced in full. Nobody compared the order to the truck, so it went straight through.
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"We found out at the end of the month"

By the time the invoices were tallied, the damage was four weeks old. You cannot fix a month that has already happened.
Control Means Cost

Inventory control software built around food cost, not warehouse paperwork

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Built for Food

Food inventory control software that speaks your units.

Kitchens do not buy widgets. They buy cases, flats, and #10 cans, and they buy things that go bad. VOS works in the units your suppliers actually sell in, so what you count, what you order, and what you get invoiced for finally line up.
Real food service packs, cases, and unit sizes
Pricing attached to every item as you order
Counts by station, storage area, and location
No translating between three different unit systems
See restaurant stock management
Stop Double-Buying

Stop paying for what you already have.

The most expensive case is the one you already own. Because your counts update as you order and receive, you can see what is on the shelf before you write the next order. This is where inventory control system software pays for itself, in the cases you do not buy.
Live on-hand counts visible before you order
Par levels so you buy to a target, not to a feeling
Less product turning in the back of the walk-in
Check another location before placing an emergency order
See how planning works
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Close The Gap

Catch the gap between ordered, delivered, and invoiced.

Every order is recorded with its items, quantities, and pricing, so you have something to hold the delivery against. Shorts and substitutions get caught at the back door instead of quietly turning into an invoice you pay four weeks later.
Compare what you ordered against what showed up
Substitutions flagged rather than slipped in
Settle an invoice dispute with the original order
Searchable history by item, supplier, date, or site
See order tracking
Right-Sized

Inventory control software for small business kitchens.

You should not need a controller and a six-month rollout to find out where your food cost is going. VOS drops into the way you already run, keeps your suppliers and your negotiated pricing, and is live in a day. Your manager runs it from a phone, not a workstation.
Spend by supplier, item, category, and location
Visible during the month, while you can still act
No analyst, no consultants, no migration project
Keep every supplier and every price you negotiated
See purchasing and spend
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Everything Included

All the tools your team needs to hold the line on cost.

No extra apps. No workarounds. Everything ships with VOS out of the box.
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iOS + Android app

Check counts and cost from the walk-in. Control only works if it's reachable where the product is.
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Full purchase history

Every order priced and recorded, searchable when you need to prove something.
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Spend visibility

What you bought and what it cost, by supplier, item, category, and location, during the month.
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Order vs Delivered

Hold the delivery against the original order so shorts do not become invoices.
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Par levels

Buy to a target instead of a feeling. The single biggest lever on over-ordering.
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Live on-hand counts

Counts that move as you order and receive, so the number is current when you need it.
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No system replacement

Keep your suppliers, your pricing, and your process. Only the control layer is new.
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Low-stock alerts

Get told before you run out, so you're not buying at retail on a Saturday.
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Per-location cost

Compare sites and find the one paying more for the same case. Small business inventory control software that scales with you.

See where your food cost is actually going

Book a free 20-minute walkthrough. We'll show you spend visibility, par levels, and order-versus-delivered checks working together.
Book a free demo
Simple Setup

Up and running in one day

No IT team. No systems to rip out. Three steps and your team is taking orders faster than they did this morning.
1

We load your items and pricing

VOS imports your products, pack sizes, and the pricing you have negotiated, so cost is attached from day one.
2

Set pars and locations

Say how much you want on hand per item and per site. That is what stops the over-ordering.
3

Order, receive, and watch the number

Counts and spend update as you go, so you can act mid-month instead of reading about it after close.

"VoiceOrder Solutions simplified the entire ordering process for our kitchen. I used to spend hours every week on the phone with our distributors: placing orders, following up, fixing mistakes. Now it's done in minutes and I actually know the order went through."

Tony Luna | Owner-Chef, Prairie Moon
Delivery Formats

Works with whatever your supplier already uses

When you order from your catalog, VOS sends it in the format that works for your distributor. No new systems required on their end. VOS also integrates directly with distributor platforms via API, so catalog updates and orders flow without anyone typing them in.
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Email

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PDF

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Excel

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EDI

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API

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iOS app

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Android app

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Web browser

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Distributor platforms

Why VoiceOrder Solutions

Control built for a kitchen.
Not for a distribution center.

Most inventory control tools were designed for warehouses, retail floors, or factories, then sold to restaurants. Here's how VOS compares.

Feature

VoiceOrder Solutions

Warehouse / Retail tool

Spreadsheet + Invoices

Works in food service packs and cases
Manual
Counts update as you order
Varies
Spend visible mid-month
Varies
Compare ordered against delivered
Varies
Manual
Par levels per item and location
Manual
Reorder from the same screen
Runs from a phone in the walk-in
Keeps your negotiated supplier pricing
Varies
Needs a controller or analyst
Setup time
1 day
Weeks
None needed
Book a free demo
FAQ

Common questions about controlling food cost with VOS

Do I need to replace my current system to use VOS?
No. You keep your suppliers, your negotiated pricing, and your process. VOS adds the control layer on top: live counts, par levels, and spend you can see during the month. There is no rip-and-replace.
Is this warehouse, retail, or manufacturing inventory control software?
None of those. VOS is built specifically for restaurants and food service teams buying supplies from distributors. It does not do bin locations and pick paths like warehouse inventory control software, shelf and SKU management like retail inventory control software, or bills of materials and production runs like manufacturing inventory control software. If you need any of those, this is not the right fit. If you need to know why your food cost moved, it is.
How does inventory control software actually reduce my food cost?
Mostly by stopping money leaving in the first place. You stop buying cases you already have because the count is in front of you. You catch short deliveries before they turn into invoices. And you see spend building during the month, so you can adjust while it still matters rather than reading about it after close.
Do I still need to do physical counts?
Less often, and they go faster. Counts move automatically as you order and receive, so you are correcting a number that is already close rather than rebuilding the whole sheet. Most teams spot-check high-value items and let the rest ride.
Can I see cost across several locations?
Yes. Every site keeps its own counts, pars, and purchase history under one login, and you can compare them side by side. That is usually how owners find the location quietly paying more for the same case.
Does it connect to my accounting system?
VOS sends order data out in the formats most systems already read: email, PDF, Excel, EDI, or a direct API push. Tell us what your back office uses and we will set it up during onboarding.
Is it overkill for one restaurant?
No. This inventory control software was built for independent restaurants rather than chains with a finance department. A single kitchen usually sees it first in less waste and fewer duplicate orders, often within the first few weeks.
How long does setup take?
Most teams are fully set up within one business day. The VOS team imports your products, pack sizes, and pricing, and helps you set your first par levels. You do not need an IT team or any technical experience.

Ready to find out where your food cost is going?

Join restaurants that stopped waiting for month end to find out what went wrong.
Book a free demo