Order Tracking Software for Food Supply

Order Tracking Software for Every Supply Order.

VoiceOrder Solutions is order tracking software for the orders that keep your kitchen running. See what you ordered, what got confirmed, and what is actually showing up, without calling your rep to ask.
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See how it works
VoiceOrder app ordering screen
Every

order in one place, from submitted to delivered

Zero

calls to your rep asking where it is

24/7

check any order from your phone, any time

Sound Familiar?

You placed the order. Now nobody knows what's coming.

Once an order leaves your hands it disappears into somebody else's system. You find out what actually arrived when the truck backs in. Here's what that costs you:
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"We don't know if it got confirmed"

You called it in, someone wrote it down, and that was the last you heard. You're planning a Friday menu around an order you can't actually verify.
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"Two cases were short and we caught it too late"

It got signed for in the rush, the invoice went to accounting, and now you're paying for product that never came off the truck.
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"What did we order last month?"

Nobody can answer without digging through emails and paper invoices. So you re-order from memory and hope it's close.
Both Sides of the Order

Order tracking software for the people who buy and the people who deliver

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For Restaurants

Purchase order tracking software for your kitchen.

Every order you place shows up in one list with its status attached: submitted, confirmed by your supplier, and delivered. You can see what is landing tomorrow without picking up the phone, and you can plan prep around what is actually confirmed instead of what you hoped for.
See status on every order you have placed
Know what is arriving before the truck shows up
Spot a substitution while you can still change the menu
One order tracking tool across all of your suppliers
See how orders get placed
For Distributors

Sales order tracking software for your accounts.

On the supply side, you can see every order each account has placed and where it stands, so your team answers "where is my delivery" from a screen instead of a guess. Fewer status calls tying up your phone line means more time actually filling orders.
Every account's orders and status in one view
Answer status questions without chasing the warehouse
Customers self-serve, so your phone rings less
An order tracking platform your accounts can log into
See order fulfillment
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On Your Phone

An order tracking app that lives in your pocket.

Check an order from the walk-in, the office, or the parking lot. The VOS app puts every order and its status on your phone, so a chef can confirm what is coming at 6am without waiting for anyone's office to open.
iPhone and Android, plus any web browser
Check any order at any hour, including weekends
Reorder straight from a past order in a couple of taps
Nothing to install for the rest of your team, web works too
See stock and orders together
Full History

Every order you have ever placed, searchable.

Your whole order history stays in one place, so "what did we buy in March" takes ten seconds instead of an afternoon in a filing cabinet. When an invoice does not match what showed up, you have the record to settle it right there.
Search by item, supplier, date, or location
Compare what you ordered against what was delivered
Settle invoice disputes with the actual order in hand
Use past orders to build the next one faster
See purchasing and spend
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Everything Included

All the tools your team needs to follow an order.

No extra apps. No workarounds. Everything ships with VOS out of the box.
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iOS + Android app

Check an order from the walk-in or the parking lot. Web works from any browser too.
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24/7 access

Check an order at 5am before prep or at midnight after close. It does not keep office hours.
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Searchable history

Every order you have placed, filterable by item, supplier, date, or location.
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Order vs Delivered

Compare what you asked for against what arrived, so shorts do not quietly become invoices.
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Right-sized

Order tracking software for small business kitchens and independent suppliers, not just big chains.
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Order status

Submitted, confirmed, delivered. Every order carries its status so nobody has to ask.
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No system replacement

Keep your current suppliers and process. VOS just makes the orders visible while they're in flight.
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Substitution alerts

Find out about a swap while you can still adjust the menu, not at the back door.
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Multi-supplier

Track orders across every distributor you buy from, in one list instead of four portals.

See every order you have placed, in one screen

Book a free 20-minute walkthrough. We'll show you order status, history, and mobile tracking working together, for a team like yours.
Book a free demo
Simple Setup

Up and running in one day

No IT team. No systems to rip out. Three steps and your team is taking orders faster than they did this morning.
1

We connect your suppliers

VOS loads your products and the distributors you already buy from, so orders route the same way they do today.
2

Order by voice or web

Every order placed through VOS gets logged with its items, quantities, and supplier automatically.
3

Follow it to the back door

Watch status change from submitted to confirmed to delivered, from any browser or the mobile app.

"VoiceOrder Solutions simplified the entire ordering process for our kitchen. I used to spend hours every week on the phone with our distributors: placing orders, following up, fixing mistakes. Now it's done in minutes and I actually know the order went through."

Tony Luna | Owner-Chef, Prairie Moon
Delivery Formats

Works with whatever your supplier already uses

When you order from your catalog, VOS sends it in the format that works for your distributor. No new systems required on their end. VOS also integrates directly with distributor platforms via API, so catalog updates and orders flow without anyone typing them in.
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Email

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PDF

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Excel

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EDI

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API

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iOS app

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Android app

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Web browser

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Distributor platforms

Why VoiceOrder Solutions

Built for supply orders.
Not for tracking parcels.

Most tracking tools follow a package to a doorstep. Yours needs to follow a case of produce to a walk-in. Here's how VOS compares.

Feature

VoiceOrder Solutions

Distributor portal

Calling your rep

Status on every order
Manual
All suppliers in one list
Available outside business hours
Varies
Mobile app
Varies
Searchable order history
Varies
Compare ordered against delivered
Manual
Reorder from a past order
Varies
Manual
Works across your existing suppliers
Getting an answer
Instant
Login required
Business hours
Setup time
1 day
Per supplier
None needed
Book A Free Demo
FAQ

Common questions about tracking orders with VOS

Do I need to replace my current system to use VOS?
No. You keep your current suppliers and your current process. VOS records every order placed through it and keeps the status and history visible to your team. There is no rip-and-replace and nothing for your distributor to install.
What does the order tracking software actually show me?
Every order you have placed, who it went to, what was on it, and where it stands: submitted, confirmed by the supplier, and delivered. You also get the full line item detail, so you can check quantities and pack sizes against what actually arrived.
Is VOS ecommerce order tracking software?
No. VOS tracks business-to-business supply orders between a restaurant and its food distributor. It does not track consumer parcels, generate shipping labels, or give your retail customers a tracking number. If you need to track packages to shoppers, this is not the right fit.
Can I track orders across more than one distributor?
Yes, and that is the main reason most kitchens use it. Instead of logging into a separate portal for each supplier, every order you place through VOS sits in one list, whichever distributor it went to. That is where order tracking software earns its keep, when you buy from four suppliers rather than one.
Does it work for distributors as well as restaurants?
Yes. Restaurants use it to follow the orders they place. Distributors use it to see every order their accounts have placed and answer status questions from a screen instead of chasing the warehouse. Same records, two views.
Can I see it on my phone?
Yes. There is an iPhone and Android app, plus web access from any browser. Most chefs check orders from the walk-in or before prep, which is exactly when you want to know what is coming.
Is it worth it for a single restaurant?
Yes. VOS was built for independent restaurants and small groups rather than enterprise chains. A single kitchen gets the same order history and status, and most owners find the value the first time they catch a short delivery before it turns into an invoice.
How long does setup take?
Most teams are fully set up within one business day. The VOS team loads your products and suppliers, and tracking starts with the first order you place. You do not need an IT team or any technical experience.

Ready to stop wondering where your order is?

Join restaurants and distributors following every supply order from submitted to delivered.
Book a free demo