Catalog Management Software for Food Distributors

Sound Familiar?

Stale order guides turn your customers' orders into guesses.

When each account's list lives in an old PDF, a spreadsheet, or your rep's memory, prices drift and items you no longer carry keep getting ordered. Here's what that costs your team every week:

"They ordered an item we dropped months ago"

Their printed sheet still listed it. Now your rep is on the phone about a substitute while the truck waits to load.

"Their sheet still showed last quarter's price"

The customer ordered at the old price. The invoice came in higher, and your rep spent the morning smoothing it over.

"No two accounts keep their list in the same place"

One uses last year's PDF. Another reads items off a notepad into your voicemail. Your team re-keys all of it and hopes the codes match.

Built for Food Distributors

Catalog management software built around each account's guide

One Admin Platform

Update every order guide from one place.

Add an item, drop one, or change a price, right on that account's guide. The platform also holds every account's details and order history. Think of it as product catalog software, organized around your customers.

Edit any account's guide without reprinting a sheet

Manage all your customers on the same screen

Look up what any account ordered, and when

Take a discontinued item off before anyone orders it again

Tour the admin screens

Per-Account Order Guides

B2B catalog software with customer-specific pricing.

Each customer gets a guide of its own: the items it actually orders, at prices you choose, each one matched to your SKUs. You decide what goes on the list. Customers begin with what they already buy, so reorders go fast.

Change one customer's price without touching anyone else's

Your pricing on every line, not a generic price sheet

Put a new item on one account's guide and leave the rest alone

Built from the products that customer buys, so the list stays short

How up-to-date guides make you easier to buy from

Voice Orders From the Guide

Voice orders that start from the guide, not from memory.

Your customer opens the app, talks through the order, and VOS builds it from the items on their guide. They check each line before it's sent, so the order you get is the order they meant. Because the guide is yours, every line comes in on your items and your prices.

Built on that customer's usual items

Saves on its own if the rush pulls them away

Customers check the order before submitting

Works on iPhone and Android

See how customer orders get to you

Catalog + Inventory

Your catalog moves with your stock.

For your own team, VOS doubles as inventory catalog software. Stock levels move as orders from the app land, and the catalog shifts too, so stockouts catch you off guard less often.

Stock levels that shift as app orders land

The catalog changes when stock does, with no manual edits

Fewer swaps your customers didn't ask for

Runs next to the tools you already have

See stock tracked order by order

Also Built In

What else your team and your accounts get.

No spreadsheets to send around, and no software to rip out.

Full-Catalog View

See your whole product range at a glance, instead of spread across separate files for each account.

Minutes Back on Every Order

Your customers save 20-30 minutes on each order compared with ordering by phone.

Reps Free to Sell

With prices and items current on every guide, your reps answer fewer order questions and spend the time selling.

Promo Messages

Point your accounts to a special through the app or by text.

Trucks Loaded Right

For DSD distributors, clean orders off a current guide mean drivers arrive with what the store ordered.

Numbered, Dated Orders

Orders sent from the app each get their own number and a dated timestamp, so they are simple to find again.

Orders After You Close

Accounts can order at midnight or over the weekend, and each order is there for your team in the morning.

Order Confirmations

Customers get a push alert or a text confirming each order they send.

API Connection

Through its API, VOS can link to your ERP or other distribution software without replacing it.

See how each customer's guide stays lined up with your catalog

Set aside 20 minutes. We'll show you account setup, guide edits and the customer app, then talk through how it would fit your business.

Book a Free Demo

Simple Setup

From your guides to live accounts, done for you

Nothing you run today gets replaced. Three steps and your accounts are ordering from guides you control.

You send us your guides

Pass along what each customer usually orders and what you charge, one list per customer. We load them into VOS with your item codes attached.

We set up every account

VOS turns on an account for each customer, and they get the app on their phones. Their rep and their delivery days stay the same.

Your accounts start ordering

Most customers send in an order on the day they're given access. After that, you edit a guide when an item or price changes, and stock changes update the catalog on their own.

Why VoiceOrder Solutions

Built around your accounts. Not a generic product database.

Most catalog management software is made to push product content out to online stores and marketplaces. It knows nothing about the restaurants that order from you. Here's how the options line up.

Feature

VoiceOrder Solutions

Generic Catalog Tool

Emailed PDF / Sheet

Whole catalog in one view, kept current

Catalog follows stock levels

Varies

Each account gets its own guide

Varies

Separate files

Ordering happens in the app, from the guide

Orders placed by voice

Customer checks the order before it goes out

By hand

Delivers orders in formats you already accept

Your current software stays in place

Varies

Updating account guides

Edited in one place

Varies

New file per account

Setup time

A day or two for most

Weeks

None needed

Book a Free Demo

FAQ

Questions distributors ask about order guides

Will VOS replace my ERP or my distribution software?

No. Whatever software runs your business keeps running as it does. This catalog management software holds the guide for every account. You get orders by email as PDF, Excel, or Word, or through EDI, API, or QuickBooks.

How do I keep each guide up to date?

You edit the guide yourself in VOS. Add new items, drop old ones, or update a price, and there's no fresh sheet to send out. If your prices also live in an ERP, raise it in the demo and we'll talk through your options.

Can I set different prices for different customers?

Yes. Each account gets an order guide with just the items it buys, priced the way you've agreed with that customer. You manage all of them in one place.

Is VOS AI catalog management software?

No. Most tools sold under that label are product information management (PIM) systems: they write product descriptions, manage images, and push listings out to web shops. VOS does none of that. It is voice-powered ordering that runs off the guide you keep for every customer. It is also not AI procurement catalog management software for large buyers running supplier catalogs and purchase approvals. VOS serves you, the supplier, and the accounts that order from you.

Does the catalog show what's in stock?

Yes, on your side. Whenever an account orders in the app, you see stock drop and the catalog keeps pace. Your inventory system stays as it is, with VOS alongside it. During a demo, we can walk you through how your current stock data connects.

Is this catalog management software a fit for small distribution companies?

Yes. VOS was designed with independent distributors in mind, whether you run a few trucks or a mid-sized operation. It isn't aimed at large companies that keep their own IT team. There's no IT project on your end. We quote pricing for each distributor, so we'll cover it when we talk.

How long is setup, and how soon can customers order?

Most distributors are live in 24 to 48 hours. You send us the guides, we upload them and set up every account, and most customers have an order in on the day they get access.

for most distributors to be up and running

ordering, with your latest prices on every guide

less time on each order than a phone call takes

Stale order guides turn your customers' orders into guesses.

"They ordered an item we dropped months ago"

"Their sheet still showed last quarter's price"

"No two accounts keep their list in the same place"

Catalog management software built around each account's guide

Update every order guide from one place.

B2B catalog software with customer-specific pricing.

Voice orders that start from the guide, not from memory.

Your catalog moves with your stock.

What else your team and your accounts get.

Full-Catalog View

Minutes Back on Every Order

Reps Free to Sell

Promo Messages

Trucks Loaded Right

Numbered, Dated Orders

Orders After You Close

Order Confirmations

API Connection

See how each customer's guide stays lined up with your catalog

From your guides to live accounts, done for you

You send us your guides

We set up every account

Your accounts start ordering

"I used to spend hours every week ordering food. Now it's simple, super easy, and I have free time to spend on other aspects of my restaurant."

Orders go out in the formats distributors already use

Email

PDF, Excel, Word

QuickBooks

EDI

API Direct

iOS App

Android App

Web Admin

Distributor Platforms

Built around your accounts. Not a generic product database.

Feature

VoiceOrder Solutions

Generic Catalog Tool

Emailed PDF / Sheet

Questions distributors ask about order guides

Give every account a guide that never goes stale