For Food Distributors

Inventory Tracking Software That Keeps Up With Orders.

Know what's on hand in real time, while customer orders are still coming in. The restaurants and stores on your routes order by voice in the VOS mobile app, and on-hand stock and the catalog update with each one. This inventory tracking software runs beside the stock system you use today.
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See how it works
VoiceOrder app ordering screen
Same Day

first order for most of your accounts, once they have the app

24/7

order capture, so overnight orders are in your numbers when you open

20-30 Min

cut from each order when customers skip the phone and use the app

Sound Familiar?

Orders arrive faster than your stock
sheet can keep up.

At plenty of food distributors, the stock picture runs behind the orders. Nobody sees the gap until something goes wrong:
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"We promised a case we didn't have"

An order came in for an item that sold out yesterday. Now your rep has to call about a substitution, and the account takes a hit.
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"Our stock sheet is always a day behind"

Orders arrive by phone, email and voicemail. The spreadsheet only catches up once someone keys them in, and by then the numbers are stale.
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"My reps chase stock counts all day"

Before they confirm an order, reps walk to the back or call the office to ask what's left. That's time they aren't spending on their accounts.
Built for Food Distributors

Inventory tracking software that runs on customer orders

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Real-Time Stock

Watch stock move the moment an order lands.

VOS links your stock to the orders your customers send. When one comes through the app, stock for those items moves with it, so a rep can see what's left without walking to the shelf. Think of it as software for tracking inventory that picks up every order from the app the moment it's placed.
Stock levels tied directly to customer orders
A timestamp on every order sent through the app
App orders reach your stock view with no typing
Fewer rep calls to the office about stock
See real-time tracking in a demo
Catalog Updates

Your catalog changes when your stock does.

When a stock level shifts, VOS updates the catalog on its own. Each customer orders from a guide you control, and the catalog behind it stays in sync with your stock. That means fewer sold-out surprises and fewer awkward calls to your customers.
The catalog adjusts by itself when levels move
You manage the catalog each order guide draws from
Fewer substitutions once the truck is loading
Catalog stays current through overnight orders
See what else your team can stop doing by hand
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Mobile + Voice

Your customers do the talking. Your stock follows.

An inventory tracking app usually puts a scanner in your team's hands. VOS starts with your customers instead. They say what they need into the app on iOS or Android, any time of day. Stock is linked to those orders, so what they buy shows up on your side without a rep typing it in.
Customers talk through their order while they check the cooler
Spoken items become an order on screen they can check
After-hours orders get captured, not lost in voicemail
Items match your SKUs, so stock moves on the right product
See how customers order without calling
Full-Catalog View

An inventory tracking system that covers every item you sell.

A spot check covers a few shelves. VOS gives your team visibility across your full product catalog, tied to what customers are ordering. You see the stock level of each item, without a walk to the back.
Visibility across every item in your catalog
Stock and order activity in the same picture
Slow sellers stay in view, not only the fast movers
Spot sold-out items before anyone promises them
See how reps and the office share one stock picture
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Also Built In

Ordering tools behind your stock picture

Stock tracking comes with the ordering tools that feed it.
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Push and Text Messages

Confirm orders and share promos with customers through push alerts or texts.
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Automatic Order Saving

If a customer has to step away, VOS holds the order until they come back to finish it.
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A Guide for Every Account

Every customer's account gets its own list: the items it buys, at your prices, tied to your SKUs.
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Order Records

Each order placed in the app gets its own number, date and time, so you can see who ordered what and when.
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Admin Platform

Change order guides, set up and edit accounts, and review past orders, all from one place.
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Add-On to Your Current Setup

Keep your back-office software and your process. VOS sits in front of them, not in place of them.

Find out how VOS keeps the on-hand view current as customers order

Spend 20 minutes with us on a free walkthrough. We'll show you how customer orders, stock levels and your catalog stay in step.
Book a Free Demo
Simple Setup

Setup takes a day or two for most distributors

No IT team. No systems to rip out. Three steps, and stock starts moving with orders from the app.
1

Send us your current guides

We load every account's guide into VOS, keeping each item, price and SKU, and walk you through connecting the stock numbers you keep today.
2

Get each account set up

We create every customer account for you. Your customers add the app to their phones, and most order the same day.
3

Track stock as orders arrive, 24/7

Orders from the app reach you in your usual format, and your inventory view updates with each one.

"I used to spend hours every week ordering food. Now it's simple, super easy, and I have free time to spend on other aspects of my restaurant."

Tony Luna | Owner-Chef, Prairie Moon
Delivery Formats

Orders land in the format your team already uses

Each customer order reaches you as an email with a PDF, Excel or Word file, an EDI or API feed, or a QuickBooks entry. Nothing in your back office has to change.
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Email

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PDF, Excel, Word

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QuickBooks

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EDI

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API Direct

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iOS App

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Android App

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Web Admin

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Distribution Platforms

Why VoiceOrder Solutions

Stock tracking that starts with the order. Nothing to swap out.

Many inventory apps learn about an order only once it's typed in or synced from another system. With VOS inventory tracking software, the order your customer places in the app is the update.

Feature

VoiceOrder Solutions

Generic Inventory App

Clipboard / Spreadsheet

Real-time stock levels
Varies
Catalog updates when stock levels shift
Varies
Customers speak their orders
Stock moves when an order comes through the app
Varies
Orders captured 24/7
Designed around food distribution
Keeps your current order formats
Varies
Your existing systems stay
Varies
How fast stock reflects a new app order
Real time
Varies
Hours
Setup time
24-48 hrs for most
Varies
None needed
Book a Free Demo
FAQ

What distributors ask about stock tracking with VOS

Can I keep my ERP and other software if I add VOS?
Yes. Your ERP and distribution platforms stay in place, and VOS works alongside them. Orders come through in a format you already accept: email (PDF, Excel or Word), EDI, API or QuickBooks. This inventory tracking software adds a current view of stock on top of that. Nothing gets ripped out.
How does VOS keep on-hand numbers up to date?
Each order your customers place in the app is tied to your stock, so the on-hand picture moves as each one comes in and the catalog follows. Phone and voicemail orders don't move it, so the picture is sharpest when your accounts order through the app. VOS works beside whatever tracks your stock today. Ask us on the demo how your existing stock data connects.
Does VOS do barcode scanning or bin locations like a WMS?
No. VOS does not scan barcodes, assign bins, plan pick paths or print labels. Those jobs belong to a WMS, and VOS is not one. It is the ordering front door for your customers, plus inventory visibility tied to those orders. If a WMS or scanner app already runs your warehouse, VOS works next to it.
Will VOS cut down on surprise shortages?
It helps. When your team can spot a gap as orders land, fewer shortages catch you off guard and fewer orders need a last-minute swap. VOS does not forecast demand or reorder from your own suppliers.
Is VOS inventory tracking software right for a small distributor?
Yes. Small and mid-size food distributors, from independents to DSD operators, are who VOS was built for. It is simple inventory tracking software: setup is light, and you need no technical team to run it. Pricing comes as a quote, and we can go over it on a demo call.
Is VOS better than tracking stock in a spreadsheet?
It works best beside one. A spreadsheet only changes when someone types in the latest order. VOS ties each item's stock to app orders, for every product you carry. It doesn't count stock, so your counts stay where they are today.
How quickly can I get started with VOS?
Most distributors are taking orders through VOS within 24 to 48 hours. There's no complex implementation and no IT project. Share your guides with us, we build the accounts, and most customers get an order in the day they get the app.

Know what's left to sell before the next order lands.

Give your reps a live stock picture and get them back to growing accounts.
Book a Free Demo