For Food Distributors

Inventory Automation Software That Cuts Order Calls.

VoiceOrder Solutions is inventory automation software for small and midsize food distributors. Your customers speak orders into the app at any hour and confirm each one before sending, so nobody writes down a phone order. You receive each order in your format, and stock and the catalog update with it.
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See how it works
VoiceOrder app ordering screen
24/7

ordering, even after hours

Same Day

first order for most customers

20-30 Min

saved per voice order compared with calling

Sound Familiar?

Hand-typed orders and stale stock sheets eat up your team's day.

Answering order calls, replaying voicemails, typing orders into your system, adjusting the stock list after each order. A lot of it doesn't need a person. Here's where those hours go:
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"The stock sheet is always behind"

Orders come in all morning, but the sheet only catches up once someone tallies them. A stockout nobody saw coming turns into a call to the customer.
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"Every order gets keyed in by hand"

Calls and voicemails all get written down and typed into your system. Each one is a chance for a typo, and a disputed amount comes down to memory.
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"Late orders wait in voicemail"

Customers call after their kitchens close for the night and leave messages. Someone plays them back in the morning, and some orders never make it in.
Busywork Out, Judgment In

Inventory automation software that removes manual tasks, not your judgment

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Self-Updating Stock

Stock that moves when orders do.

The quantity left of each item drops as soon as a customer sends in an order through the app. At close, nobody has to tally app orders against a stock sheet.
Inventory adjusts the second a customer submits in the app
Less end-of-day tallying for app orders
Reps spend less time checking what's left
Sits beside the tools your warehouse uses today
See inventory tracking
Catalog Updates

A catalog that edits itself as stock moves.

When app orders pull stock down, your catalog in VOS updates with it. Nobody edits product lists by hand each time an item runs low or sells out.
Catalog follows stock levels on its own
No hand edits when an item is gone
Fewer shortages that surprise customers on delivery day
Fewer substitution calls to make
Manage each account's catalog and order guide
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Order Hand-Off

Orders land in your format, ready to process.

Every account works from its own guide: the products it usually orders, priced your way and matched to your SKUs. Once the customer confirms an order, VOS emails it to your team as a PDF, Excel or Word attachment, or sends it straight in through EDI, API, QuickBooks or your own platform. Over one of those direct links, nobody types the order into your system.
Order guides set up account by account
No SKU lookups or price checks by hand
Sent the way your team already works
Confirmed by the customer before it's sent
Explore order taking for distributors
Records That Keep Themselves

The paperwork files itself.

Each order is numbered and stamped with the day and minute it goes in, and the customer receives a confirmation. Nobody files a copy or types up notes from a call. If a quantity is ever disputed, the record shows exactly what was sent.
Every past app order kept on file
Who ordered what, and when, on record
Customers hear back by text or in the app
Easy to look up when a customer questions an order
See where order errors cost you margin
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Also Built In

More work VOS handles for your team.

Extras for your office and for the customers ordering in the app.
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Freed-Up Sales Reps

Your reps can sell instead of taking orders over the phone.
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Promo Alerts

Tell customers about specials through the app or by text, not a round of phone calls.
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Order Review by the Customer

Customers check each order before it goes out, so fewer wrong quantities get through to you.
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Voice Ordering

Customers can just say what they need into the app instead of dialing your office.
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Unfinished Orders Saved

If a customer is interrupted halfway through, VOS saves the order so they can pick it up again.
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Full-Catalog Coverage

Stock and catalog updates cover every item you carry, from top sellers to slow movers.
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Web Admin for Your Team

Keep every account and its order guide up to date yourself, all in one place on the web.
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Always-On Ordering

Accounts can put an order in from their phones at any hour, even after you close. It reaches your queue the moment it's sent.
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Platform and ERP Connections

API-ready, so VOS can link to your distribution platform or ERP and add to what it already does.

See orders arrive while your phone stays quiet

A free demo takes 20 minutes. Watch a sample order come through, and see how stock and the catalog follow it.
Book a Free Demo
Simple Setup

Three steps, no IT project

Nothing for your team to install or code. Your part is sharing what each account buys. After that, VOS does the busywork.
1

Send the guides your accounts use

We upload them for you. Your team doesn't have to build a thing.
2

Let us set up each account

Customers get the app, and most are ordering the same day.
3

Let it run

New orders arrive formatted the way you picked, and stock keeps pace. You manage it all from one place.

"I used to spend hours every week ordering food. Now it's simple, super easy, and I have free time to spend on other aspects of my restaurant."

Tony Luna | Owner-Chef, Prairie Moon
Delivery Formats

Orders go out in the formats distributors already use

Each order leaves VOS as an email with a PDF, Excel or Word file, an EDI or API feed, or a QuickBooks entry. No one has to switch software to receive it.
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Email

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PDF, Excel, Word

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QuickBooks

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EDI

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API Direct

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iOS App

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Android App

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Web Admin

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Distributor Platforms

Why VoiceOrder Solutions

Automation for your order desk.
Not a warehouse overhaul.

Warehouse suites start in the stockroom, often with scanners and months of setup. VOS is inventory automation software that starts at the order instead, with none of that. Compare them row by row.

Feature

VoiceOrder Solutions

Warehouse Automation Suite

Spreadsheet + Phone

Stock adjusts as orders reach the system
Catalog updates with stock
Varies
Orders taken outside business hours
Varies
Voicemail
Customer confirms each order in the app
Varies
Verbal only
Orders delivered the way you process them
Varies
Manual
Voice orders from customers, no call needed
Barcode scanning and bin locations
Hardware to buy and install
None
Scanners, often more
None
Keeping order records current
Automatic
Automatic
Manual
Setup time
A day or two for most
Often months
None needed
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FAQ

What to know about inventory automation management software

Does VOS work with our ERP and accounting software?
It's built to, and you don't replace anything. Your ERP, accounting, and warehouse tools stay put. VOS sits in front of them and hands off each order in the form your team works with: by email, through EDI or API, into QuickBooks, or over a direct platform link.
What does inventory automation software actually automate?
For a distributor, the manual work around orders and stock: taking orders day and night, handing them over already checked by the customer, updating the stock view as each one comes in, keeping the catalog in line with current stock, and logging every app order with a number and time stamp. Your team still makes every decision.
Does VOS reorder stock or send orders on its own?
No. VOS does not send purchase orders to your own suppliers when stock drops. It never orders on a customer's behalf, either. Each account reviews and confirms its own order before it reaches you.
Does VOS scan barcodes or manage the warehouse?
No. VOS is not built to run a warehouse. It does not scan barcodes, assign bin locations, or plan pick paths. Its stock view is tied to what customers order, and it runs beside whatever you use in the warehouse today. Ask for a demo to see how the stock records you keep now would tie in.
Is VOS restaurant inventory automation software?
Not the kind that counts a kitchen's stock or reorders by itself. VOS is made for food distributors. Their restaurant customers get VOS through them and place orders by voice from a guide set up for their kitchen, so a restaurant looking for VOS should ask its distributor.
What happens to orders placed after hours?
They come in like any other order. VOS never closes, so an order placed at 11pm, after the kitchen closes, is in your queue right away, with no voicemail for anyone to play back.
Is automation worth it for a smaller distributor?
Yes. This inventory automation software saves 20-30 minutes an order over phone ordering, and a small team feels that time the most. VOS is designed for independent distributors, not enterprises with their own IT department. You get a quote up front, so you see the cost before you commit.

Want to stop writing up phone orders and updating stock by hand?

Let VOS take order write-ups and order-by-order stock updates off your team, while you keep control of the catalog and each customer still signs off on its own order.
Book a Free Demo