For Food Distributors

Real Orders for Your Distribution Resource Planning Software.

VOS is not distribution resource planning software. It brings in the orders your plan draws on: your restaurant customers say each order into the VOS app at any hour, so more of tomorrow's orders are in when you plan pickers, trucks, or your own buying.
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See how it works
VoiceOrder app ordering screen
24/7

ordering, so late-night orders count in the morning plan

Same Day

is when most customers start ordering in the app

20-30 Min

saved on each order versus ordering by phone

Sound Familiar?

Your plan is only as good as the orders it's built on.

Planning software can only work with the data it is given. For many food distributors, that data is late, handwritten, partly guessed, and blind to stock that's about to run out. Here's what it costs:
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"Orders keep arriving at 6am"

Chefs call first thing, so the pick crew and the trucks get set before anyone knows the volume. Then you scramble once the phone stops ringing.
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"Our system has the data, but someone typed it in"

Orders sit in voicemail and texts, then get keyed into the ERP by hand. Every typo becomes a wrong number in the plan.
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"We plan off last week and hope"

When real orders show up late, last week's numbers stand in for this week's. The plan is locked in before customers have said what they want.
Better Input, Better Plan

What your distribution resource planning software runs on: early, accurate orders

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Orders In Early

Tomorrow's orders can be in before you plan.

Your customers can put in orders at 11pm, after the kitchen closes. By the time your team plans the morning, those orders are in, so whatever distribution resource planning software you run can start from actual demand, not a guess.
Chefs can order the night before, once service ends
More lead time between the order and the pick
Fewer early-morning calls to write down
An earlier order cutoff becomes easier to hold
See the order taking side
A Real Demand Signal

Give your distribution planning software a real demand signal.

Orders from the app arrive as line items tied to your SKUs, at that account's prices, in the delivery format you set up with us. Your planning run starts from what customers asked for, not from a call someone wrote down.
Item, quantity and account on every line
Digital orders, not handwritten notes
Each account's past orders, kept on file
Nothing to retype when orders come by EDI, API or QuickBooks
Inventory planning from the same order data
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Plan On Known Volume

Plan tomorrow's capacity on orders already in.

Each app order arrives with the account and the time it was sent, so when you plan, you can count what is already in. Whether you plan capacity in distribution capacity planning software or on a whiteboard, the volume number should come from placed orders, not a hunch.
With EDI or API, your system can total orders by item
Staff the pick shift from what has been ordered
Decide how many trucks to run from actual orders
Know which accounts have ordered before the shift starts
Order fulfillment: from placed order to pick line
Shorts Up Front

Catch shorts before they break the plan.

Stock levels update alongside order activity, so you can see what is running short before picking starts. That keeps the plan from counting on product you do not have.
Real-time stock view beside the day's orders
Customer catalogs update when stock changes
Fewer shorts that catch the plan off guard
Works next to your current inventory tools
See how catalogs stay current
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Also Built In

More VOS features behind clean order data.

The smaller pieces that keep orders clean, on time and easy to plan from.
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Reps Back to Selling

Once accounts switch to the app, your sales reps write up fewer orders and put more hours into selling.
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Order Numbers and Timestamps

Orders sent through VOS carry their own number and the time they went out, so you can trace each one back to who placed it.
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Customer Review Before Sending

Customers look over the full order before they submit it, so they catch a wrong quantity themselves.
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Account Order Guides

Each customer orders from its own guide at your prices, so every line matches what you sell.
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Admin Platform on the Web

Your team edits order guides, manages accounts and looks up old orders from one screen.
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Full-Catalog Stock View

Check stock across your whole catalog, not only the items on today's orders, before you plan your own buying.
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Push and Text Confirmations

A confirmation pops up on the customer's phone, or comes by text, once the order arrives.
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Promos by Push or Text

Send accounts a deal straight to their phones.
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No System Swap

Keep your ERP, your planning tool, and your routes. VOS changes how orders arrive, not the systems that receive them.

See next-day orders land before your team clocks in

Spend 20 minutes with us and see how overnight orders would reach your team before the plan is set.
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Simple Setup

Up and running without an IT project

Nothing changes in the systems you plan with. Three steps, and orders start arriving in a format you already handle.
1

Order guides for every account

Send us the guide each account orders from. We load the items, prices and SKUs and set up the account, so app orders match your item list.
2

Voice orders at any hour

Customers install the app on iPhone or Android and say what they need whenever it suits them.
3

Real numbers for your plan

Orders placed in the app come to you in the format you picked: a file by email, or a feed through QuickBooks, EDI or the API.

"I used to spend hours every week ordering food. Now it's simple, super easy, and I have free time to spend on other aspects of my restaurant."

Tony Luna | Owner-Chef, Prairie Moon
Delivery Formats

Orders go out in the formats distributors already use

Each order leaves VOS as an email with a PDF, Excel or Word file, an EDI or API feed, or a QuickBooks entry. No one has to switch software to receive it.
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Email

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PDF, Excel, Word

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QuickBooks

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EDI

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API Direct

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iOS App

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Android App

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Web Admin

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Distributor Platforms

Why VoiceOrder Solutions

An input to your planning.
Not a replacement for it.

To be clear about the boundary: VOS does not plan your network. It captures the orders your planning depends on. Here's where each option fits.

Feature

VoiceOrder Solutions

DRP / Supply Chain Suite

Phone + Fax Orders

Captures customer orders 24/7
Varies
Fax or voicemail
Orders arrive itemized, by SKU
Varies
Sometimes, on fax sheets
Per-account catalogs and pricing
Varies
Manual
Spoken orders that arrive as a written record
Multi-warehouse network planning
Demand forecasting models
Route and transport optimization
Varies
Sends orders to your ERP through EDI or the API
Reads them from your ERP
Manual
Where order data comes from
Customers, in the app
Your ERP or manual entry
Phone notes
Setup time
24-48 hrs for most
Months
None needed
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FAQ

Straight answers on VOS and distribution planning

What is distribution resource planning software, and is VOS one?
DRP software works out how much stock each location needs, and when, based on demand and lead times. It is often a module inside an ERP. VOS is not DRP software. It does not forecast demand or plan stock across warehouses. It captures your customers' orders at any hour, with each line matched to your SKUs, and passes them on in the format you work with now. Better input, not a replacement.
How does better order data help my distribution planning?
Distribution resource planning software forecasts from past orders, and the daily plan works from the orders in hand today. Both depend on order data. Orders called in at 6am and typed up by hand come in late and can carry typos. With VOS, orders can arrive overnight, tied to your SKUs and confirmed by the customer.
Does VOS do route planning or truck capacity?
No. VOS does not build routes, schedule drivers, or model truck and warehouse capacity. What it gives you is order data as customers place it, with the account and items on each one, which is the data those decisions depend on.
Can orders flow into our ERP or planning system?
Yes. Orders can come by email (as a PDF, Word or Excel file), through EDI, straight into QuickBooks, or over an API connection to your ERP or distribution platform. With EDI, QuickBooks or the API, nobody re-types the order. We set the format with you during onboarding.
What about accounts that still order by phone?
Your team writes those up as before, and they carry no VOS order number or timestamp. The more accounts that order in the app, the more of your plan starts from app orders.
Do our customers need to learn anything?
Very little. In the app, they talk through the order from the guide loaded for their account. If something interrupts them, the app saves their place. Before sending, they read through every line once more.
Will VOS suit a distributor our size?
If you are a small or mid-size independent or DSD food distributor, yes. VOS is made for businesses like yours, not enterprise supply chains. You need no planning department or IT staff, and it sits beside the software you already have. Pricing is set by quote for each distributor, so just ask.

Ready to plan on real orders?

Let customers send tomorrow's orders tonight, confirmed and ready for your plan.
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