For Food Distributors

Distribution Automation Software For The Order Path.

Count the hands an order passes through before it is real. With VOS the kitchens you supply say it into the app, confirm it themselves, and it arrives in your systems as a coded record.
Book a demo
See how it works
VoiceOrder app ordering screen
20-30 Min

of hand-work removed from one order

24/7

running, with nobody staffing the inbox

24-48 Hrs

is the whole setup for most food distributors

Sound Familiar?

Six people touch an order before anything gets picked.

Nobody designed it this way. It accumulated. Three stretches of that journey still done entirely by hand:
Integration icon

"Listen, write, read back"

Someone takes the call, scribbles the list, repeats it, then fixes whatever got misheard. Twenty minutes per customer.
Integration icon

"Then it gets typed in again"

The same lines go from a pad into a screen, matched to codes from memory, with one more chance to go wrong.
Integration icon

"And somebody rings them back"

To confirm it, to query a quantity, or to say an item is out. Another call, another note, another gap.
Steps That Disappear

What distribution automation software can take off your team

Dashboard mockup
Capture Without A Person

The order writes itself up as it is spoken.

Your customer works down their own account guide and the app builds the list as they go. Nobody on your side listens, writes, or reads anything back, because whoever knows the order is the one creating it.
No call to answer and no voicemail to clear
Lines matched to your codes as they are said
Each quantity attached to one of your SKUs
Works at 2am as well as at 2pm
How intake changes for your team
Checked At Source

A distribution automation system still needs a human yes.

The buyer reads the completed order and approves it before anything leaves their phone, then gets a confirmation when it lands. That is deliberate: distribution automation software that fires orders off without anyone looking just automates the mistakes.
Approval sits with the person who placed it
We never submit an order for somebody
Their confirmation arrives as an alert or a text
Interrupted halfway? Their place is held
Where a sent order stands
Dashboard mockup
Dashboard mockup
Delivered, Not Dictated

Straight into your systems on a direct feed.

The last manual step on the path is somebody entering the order where it belongs. Choose EDI, QuickBooks or the API and that step is gone outright, which is the part of any distribution automation solution your office actually feels.
One delivery route, agreed at onboarding
Nothing gets keyed again on those routes
A file sent by email may still need keying on your side
Your ERP and invoicing carry on as they are
The stock side of the same idea
Paperwork That Writes Itself

Each order files itself against the customer.

Reference number, time of sending and line items, kept beside the account that ordered. Nobody maintains a log, nobody updates a spreadsheet, and a question about last Tuesday is answered on a screen rather than in a conversation.
Its own reference on anything the app sends
Filed against the account automatically
Kept on one screen for your staff
Phone orders carry none of this, as before
What those records are good for
Dashboard mockup
Also Built In

Other hand-work that goes quiet.

Smaller jobs nobody counts until they stop appearing.
Integration icon

Offers Without A Phone Round

Send a promotion by a push or a text into the app, rather than working down a sheet of numbers.
Integration icon

Stock Visible While Orders Land

A stock picture that moves with the ordering, drawn from the inventory tools you have.
Integration icon

Fewer Chasing Calls

A confirmation goes back on its own, so customers ring less often to ask whether it arrived.

Count the steps that would disappear

Walk us through the journey an order makes today, and we will show you what is left afterwards.
Book a Free Demo
Simple Setup

Automating this takes no developer

There is nothing to build, script or connect before you start. Three steps, and the manual stretch at the front is gone.
1

Send the account guides over

What they buy, at your figures, with your codes: one guide each. A spreadsheet each is fine.
2

We load and provision

Most distributors are switched on inside 24 to 48 hours. Nothing is installed on a machine of yours.
3

Orders begin arriving finished

Spoken, approved and delivered by your chosen route. Most buyers send one the day they are set up.

"I used to spend hours every week ordering food. Now it's simple, super easy, and I have free time to spend on other aspects of my restaurant."

Tony Luna | Owner-Chef, Prairie Moon
Delivery Formats

Orders go out in the formats distributors already use

Each order leaves VOS as an email with a PDF, Excel or Word file, an EDI or API feed, or a QuickBooks entry. No one has to switch software to receive it.
Integration icon

Email

Integration icon

PDF, Excel, Word

Integration icon

QuickBooks

Integration icon

EDI

Integration icon

API Direct

Integration icon

iOS App

Integration icon

Android App

Integration icon

Web Admin

Integration icon

Distributor Platforms

Why VoiceOrder Solutions

One stretch of the chain.
Automated properly.

Distribution automation software covers very different ground depending on who is selling it. VOS automates the run from a customer's decision to a record in your system. Trucks, warehouses and invoices are not on that list, and the table says so.

Feature

VoiceOrder Solutions

ERP Automation Module

Manual Order Desk

Removes the call from order intake
Arrives coded, no entry step on direct routes
Once it is inside
The customer is told it arrived
Varies
Another call
Customer approves before anything moves
Varies
Only when read back
Sends orders with no human involved
Sometimes
Warehouse and picking automation
Routing and delivery scheduling
Varies
On a whiteboard
Invoice and payment automation
Work to get it live
Send item lists
A configuration project
None, it is people
Book a Free Demo
FAQ

What gets automated, and what does not

Which parts does distribution automation software like this cover?
One stretch, end to end: a customer deciding what they need, the order being written up and approved, and the result landing in your systems coded, with its own reference. Everything after that, from picking to delivery to the invoice, belongs to the software you have.
Will it place orders for our customers automatically?
No, and that is a design decision rather than a missing feature. A person reads the lines and sends them. Nothing goes out on a customer's behalf, because an order sent by a machine on a bad assumption is a credit note with extra steps.
Can we really get rid of the retyping?
On the EDI, QuickBooks and API routes, yes: the record arrives in your system without anyone touching it. If you take orders as an emailed PDF, Excel or Word file instead, somebody may still key it in. That is the one choice in setting up distribution automation software worth thinking about properly.
Do we need middleware or a developer?
No. There is nothing to host, no script to write and no integration platform in the middle. We agree the delivery method with you during onboarding and it keeps working without maintenance.
Can the old way keep running alongside it?
Yes. Phone orders still get handled by a person, exactly as now, and they carry no reference or send time from us. The place to begin is your most frequent orderers, since that is where the hours pile up.
Is this automated software distribution, as in deploying software?
No. If you are looking for an automated software distribution tool to push applications and patches out to laptops and servers, that is a different field entirely. VOS has no part in it. We are about food orders moving from a restaurant to its distributor.
Does this relate to grid distribution automation?
Also no. In the electricity industry the same term covers feeder switching, fault location and outage management on a power network. Nothing here touches utilities. The overlap is only in the words.
How many accounts need to move for this to be worth doing?
Savings land per order, not per customer, so it turns on how often they order. Start with the handful of customers ordering most often. We quote for each distributor, so ask us to run through the arithmetic on the call.

Ready to take the hand-work out?

See an order travel from spoken to filed with nobody typing in between.
Book a Free Demo