For Food Distributors

B2B Portal Software Your Accounts Can Speak To.

Give the restaurants you supply a self-service way to order, with no portal to build. The kitchens you sell to talk an order into the app, straight from the guide you set up, and it lands with your team itemized against your SKUs.
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See how it works
VoiceOrder app ordering screen
24/7

self-service, including hours nobody is in your office

24-48 Hrs

of setup for most, and then buyers can order

20-30 Min

comes off an order that once meant waiting on hold

Sound Familiar?

Your buyers want to help themselves. You do not want a software project.

Sooner or later, writing orders down by hand stops scaling. The usual answer is a development project. Here is what that choice looks like from the inside:
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"We looked into it and gave up"

The quotes assumed an IT team we do not have, so the whole idea went back in the drawer and buyers kept calling.
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"We launched one and nobody signed in"

A chef with flour on both hands will not hunt through a menu tree. If the new way is slower than calling you, calling you wins.
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"The kitchen decides at 11pm"

Service ends long after your office shuts. It sits in voicemail until morning, then somebody writes it out by hand.
What Self-Service Needs

What B2B portal software has to get right in food distribution

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An Account Of Their Own

Hand each buyer a B2B order portal in their pocket.

You send us the guide an account buys from. We load those items, the prices you agreed with them and the SKUs behind them, then open the account. Nothing for your buyer to configure, nothing for you to host.
One guide per account, holding what that kitchen actually buys
The prices you set for them, never a public list
We create the accounts, so your team configures nothing
Apps for iPhone and Android, nothing to install on a PC
Keeping a buyer's guide current
Ordering By Voice

Talking beats hunting through a catalog.

Most B2B portal software asks a buyer to search, filter and click a path to 40 line items. In VOS your customer says them instead, reads the whole list back on screen, and sends it. That difference decides whether a B2B buyer portal gets used again next week.
Talk down the list in that account's own guide
Each line shown for review before anything is sent
Interrupted mid-order? The app holds their place
A push notice or a text says the order arrived
The order taking side of the same flow
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Orders In Your Format

Orders turn up in a shape your office can use.

A B2B customer portal is only worth having if what comes out of it fits the way your office works. We agree the delivery route with you up front, and orders take it from then on: a file in your inbox, a QuickBooks entry, or a feed wired straight into the system you run.
You pick the format once, during onboarding
With EDI, QuickBooks or the API, nobody keys the order again
Each line already matched to one of your SKUs
Your ERP, your pricing rules and your invoicing stay put
Numbers and timestamps on app orders
Your Team's Side

One screen on the web for the people who sell.

Plenty of B2B portal solutions leave your staff maintaining the thing forever. Your staff work from the VOS admin platform instead: edit a guide, reprice a line, look up an earlier order. Reps get the account view a B2B sales portal is usually bought for, and stop writing the orders up themselves.
Change a price or pull an item from a customer's own guide
Dated order history, kept per account
Push a deal to your accounts, or send it as a text
Reps walk in knowing what that kitchen has been buying
What this frees your reps up to do
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Also Built In

Smaller pieces that make self-service stick.

Details that decide whether an account keeps ordering this way after week one.
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Numbered The Moment It Sends

Any order the app sends carries its own number plus the minute it left, so a question about one has an answer.
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Confirmed Before It Sends

The buyer sees the finished order written out and approves it, which is where a bad quantity gets caught.
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Accounts Added As You Win Them

Send over a new customer's guide and we set that account up. Growth does not mean another round of development.

See self-service ordering without the build

Give us 20 minutes to show how an account gets its own guide and starts ordering.
Book a Free Demo
Simple Setup

Three steps, no IT project

There is no server to stand up and no launch to schedule. You hand over guides, we switch accounts on.
1

Send us the guides you keep

One per account, with the items, the agreed prices and your SKU codes. A spreadsheet is fine.
2

We load them and open the accounts

Your buyers download the app, reach their own account, and see only their own items at their own prices.
3

Orders come to you, not to voicemail

Spoken, checked and sent in the format you chose. Most buyers order on the day they first open it.

"I used to spend hours every week ordering food. Now it's simple, super easy, and I have free time to spend on other aspects of my restaurant."

Tony Luna | Owner-Chef, Prairie Moon
Delivery Formats

Orders go out in the formats distributors already use

Each order leaves VOS as an email with a PDF, Excel or Word file, an EDI or API feed, or a QuickBooks entry. No one has to switch software to receive it.
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Email

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PDF, Excel, Word

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QuickBooks

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EDI

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API Direct

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iOS App

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Android App

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Web Admin

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Distributor Platforms

Why VoiceOrder Solutions

Buy the ordering channel.
Skip the build.

Three ways to put B2B portal software in front of your accounts, and what each one asks of you. VOS is not a webshop: there is no storefront, cart or card payment in it.

Feature

VoiceOrder Solutions

Custom Portal Build

Phone + Email Orders

Goes live without an IT project
Buyers order by speaking, not searching
Spoken, nothing written
Per-account items and agreed prices
If built that way
Manual
Open outside your office hours
Voicemail takes it
A number and a time on arrival
Depends on the spec
Email has a send time
Storefront, cart and card payment
Who maintains the software
We do
You do, forever
Nothing to maintain
What adding your next account takes
Send us a guide
Developer time
More phone calls
Time to first order
A day or two for most
Months
Already running
Book a Free Demo
FAQ

Straight answers on portals and VOS

Is VOS B2B portal software, or something else?
It does the job distributors buy a portal for: your customers serve themselves, from their own item list, at the prices you gave them, at any hour. It does it through an app they speak to rather than a website they browse, and it holds no storefront, shopping cart or payment handling. Your team's side, where guides and accounts are managed, runs on the web.
Is this a wholesale webshop our customers log into?
No. Ordering happens on a phone, in the app, and the web side is where your own staff edit guides, open accounts and look up past orders. A webshop is also built around browsing and checkout, and a kitchen reordering 40 familiar items every week is not browsing. VOS starts from the guide you built for that account, so the buyer talks through a list they already know, checks it, and sends it.
What does getting started take from our side?
A guide for every buyer, and a decision on how orders should reach you. That is the whole lift. Unlike B2B portal software you commission, there is nothing to design, host or patch. Most distributors are up and running in 24 to 48 hours, and most of their customers send something in that same day.
Will orders drop into the system we already run?
Yes. Orders can arrive as a PDF, Excel or Word attachment, through EDI, into QuickBooks, or over an API link to whatever platform your office runs on. On the EDI, QuickBooks and API routes nobody enters it a second time. Emailed files may still be keyed in, which is worth weighing when you choose.
Do you take on B2B customer portal development for us?
No. We are not an agency and we do not take build work, custom front-ends, or bespoke integrations beyond the delivery formats listed above. VOS is a finished product you switch on. If what you need really is a bespoke portal, a development shop is the right call, not us.
We were looking for B2B travel portal software. Is this it?
No. Travel portals book flights, hotels and cars out of global distribution systems, and VOS does none of that. VOS serves food distributors who supply restaurants and grocery stores. If you arrived here after travel booking, this is the wrong product.
What happens to accounts that keep phoning?
Nothing breaks. Your team writes those up the way it does today, and those calls carry no VOS number or timestamp. A sensible start is the customers who order most often, then let the rest follow once they see it working.
Are we too small for this?
No. VOS exists for exactly that kind of operation, with no IT department required. You need no developer, no IT staff and no project plan. Pricing is quoted per distributor, so ask us what it looks like at your account count.

Ready to let buyers serve themselves?

See what an account sees, and what lands in your office afterwards.
Book a Free Demo