Order Entry Software

Sound Familiar?

Placing food orders shouldn't take this long.

Most restaurants still order supplies the same way they did 20 years ago. Phone calls, voicemails, handwritten lists. Here's what that costs you every week:

"I spend 30 minutes on hold just to place one order"

Your staff calls the distributor. Gets put on hold. Leaves a voicemail. Waits for a call back. Then has to repeat the whole list. Every. Single. Week.

"We ordered 5 cases. They delivered 15."

Phone orders get misheard. Handwritten lists get lost between the walk-in and the office. You end up fixing mistakes instead of running your restaurant.

"We needed to order Sunday night but they were closed"

Your distributor closes at 5pm. Your inventory runs out on Saturday. You're guessing what to do until Monday, or paying rush fees to fix it.

Built for Restaurant Teams

Order entry software that fits how your kitchen actually works

Voice ordering

Say what you need. The order is placed.

Open the VOS app, press to speak, and call out your items and quantities. VOS confirms each item before sending the order directly to your supplier. No typing. No hold time. No repeating yourself to a rep who's writing it down.

Place a full order in minutes, not 30 minutes on the phone

Confirms items and quantities before the order goes out

Works hands-free from the walk-in, the line, or the loading dock

Every order is automatically timestamped and logged

See voice ordering in action

Web-Based Order Entry

Order from any device, any time (24/7).

VOS is web-based order entry software. There's nothing to install and nothing to replace. Log in from your office computer, a tablet in the stockroom, or your phone between service. Your supplier gets the order the moment you submit it, even at midnight on a Sunday.

Browser-based. Works on any device, any OS.

Order at 2am, on weekends, or during a slow hour between shifts

No software to install or update on your end

Your staff can learn it in under 10 minutes

try the web-based order entry

Inventory Visibility

Know what's available before you order.

VOS shows you real-time inventory from your supplier. You can see what's in stock before you submit the order. No more surprise substitutions. No more "we didn't have that" calls the morning of delivery.

Check supplier stock levels before placing your order

Get alerts when key items are low or out of stock

Avoid last-minute substitutions that throw off your menu

Plan your week around what's actually available

See inventory visibility

Custom Order Guides

Your items. Your pars. Ready to go every time.

VOS builds a custom order guide for your restaurant: your exact products, unit sizes, and par levels. Ordering becomes a fast, repeatable process instead of starting from a blank list every week. This is the order entry system software your team will actually use.

Pre-loaded with your most-ordered items and unit sizes

Set par levels so your team knows exactly when to reorder

Separate order guides per location if you run multiple spots

Updated automatically when your catalog changes

see custom order guides

Everything Included

All the tools your team needs to order faster.

No extra apps. No workarounds. Everything ships with VOS out of the box.

iOS + Android App

Order from anywhere: the walk-in cooler, the kitchen, or on the way to the restaurant. Works on iPhone and Android.

Auto-Timestamped Orders

Every order is logged with the exact date and time it was placed. No more disputes about when an order went in.

Instant Order Confirmation

VOS confirms every order the moment it's submitted. You know it went through. No need to call and double-check.

Multiple Delivery Formats

Orders go out as email, PDF, Excel, EDI, or direct API. Whatever format your supplier's system accepts.

Direct Platform Integration

VOS can connect directly to your distributor's ordering platform. No manual re-entry on their end.

No System Replacement

You keep your current suppliers and your current processes. VOS just makes the order entry part faster and more accurate.

Error Reduction

Voice confirmation and digital records replace the phone handoffs where items get misheard and quantities get wrong.

Web-Based Access

Multi-Location Support

Run multiple restaurant locations? VOS gives each spot its own order guide while keeping everything under one login.

See how VOS saves your team 20+ minutes every order

Book a free 20-minute walkthrough. We'll show you exactly how voice ordering, real-time inventory, and digital confirmation work together, for restaurants like yours.

Book A Free Demo

Simple Setup

Up and running in one day

No IT team. No systems to rip out. Three steps and your team is placing orders faster than they did this morning.

Connect your suppliers

VOS loads your supplier catalog and product list. Your distributors don't need to change anything on their end.

Build your order guide

VOS sets up a custom order guide for your restaurant: your exact items, unit sizes, and par levels. Ready to use immediately.

Order by voice or web, 24/7

Your team starts placing orders. Every order is confirmed, timestamped, and delivered to your supplier automatically.

Why VoiceOrder Solutions

Order entry software built for restaurants.
Not adapted from something else.

Generic software wasn't designed for restaurant supply ordering. Here's how VOS compares to the alternatives.

Feature

VoiceOrder Solutions

Generic Software

Phone / Manual

24/7 order placement

Voice ordering

Partial

Web-based order entry (no install)

Varies

Instant digital order confirmation

Varies

Real-time inventory visibility

Works with your existing suppliers

No system replacement needed

Error-free digital order records

Partial

Time saved per order

20–30 minutes

~5 minutes

0 minutes saved

Setup time

1 day

Weeks

None needed

Book A Free Demo

FAQ

Common questions about VOS order entry software

Do I need to replace my current ordering system to use VOS?

No. VOS is designed to fit into how you already work. You keep your current suppliers and your current processes. VOS just replaces the phone call. It makes the order entry part faster, more accurate, and available 24/7. No rip-and-replace required.

Can my staff place orders by voice from a phone?

Yes. The VOS mobile app works on both iOS and Android. Your team can place orders hands-free from anywhere: the walk-in, the prep line, or the receiving dock. Press to speak, say your items and quantities, and the order is confirmed and sent automatically.

What if I need to order on a Sunday night or after my supplier closes?

That's one of the main reasons restaurants use VOS. The system is available 24/7. Place your order anytime and it goes directly to your supplier, even outside their business hours. Your order is waiting for them when they open Monday morning.

How does VOS reduce order errors?

VOS confirms each item and quantity before the order is submitted. Unlike phone orders (where items get misheard and written down wrong), VOS creates a digital record of exactly what you ordered. Every order is timestamped and confirmed, so there are no disputes about what was placed or when.

Is VOS order entry software right for a small resteraunt?

Yes. VOS was built for independent restaurants and small food service businesses, not enterprise chains with big IT teams. It's order entry software for small businesses that want a simple, fast way to place supply orders without adding complexity. Setup is straightforward and pricing is built for small operators.

What format does VOS send orders in?

VOS sends orders in whatever format your supplier uses: email, PDF, Excel spreadsheet, EDI, or direct API integration with their platform. You don't need to ask your distributor to change anything. VOS adapts to what they already have.

How long does setup take?

Most restaurants are fully set up within one business day. The VOS team handles the catalog setup for you, loading your supplier's products and building your custom order guide. You don't need an IT team or technical experience to get started.

saved every time you place an order

order placement, even after your supplier closes

missed orders from busy signals or voicemails